Using+Labels

Using Labels and Stars & Archiving
Labels are like file folders, allowing you to organize your emails and making finding certain emails easier. They also allow you to archive emails, keeping your inbox less full, but still being able to recall certain archived emails easily.

To create a label: • Scroll down to the bottom of your labels (green and on the left side) and click on the Edit Labels link. • This window lets you rename or remove your existing labels. At the bottom of this window is a text window under Create a new label. Enter the text for the label and then click on the Create button. You have a new label. Click on your inbox link to return to your inbox. • You can also create a label while labeling an email message. Open an email or click on the check box to the left of the email. Under More actions, click on the down arrow and select New label at the bottom of your list of labels. This brings up a text box at the top of your browser window to type in your label. Enter your text and click OK.

To apply an existing label: • Open an email or click on the check box to the left of the email. • Under More actions, click on the down arrow and select the label to use.

You can use more than one label, which is handy if your email falls into more than one category.

If you use the check box to select an email for labeling or staring, make sure to uncheck it. The email doesn’t uncheck itself after labeling. Emails that are checked show up as tan showing their selection.

Starring an email: You can click on the white star in your inbox next to a message or within the message to star it. Clicking on the yellow star unstars it. Starring an email makes it stand out and reminds you that it’s important or needs action.

Archiving: To archive an email, label it first to enable you to find it by label, then select it by checking it or opening it, then click on the Archive button.

This takes the email out of your inbox but does not delete it. To recall archived email, choose the label it’s labeled with or the All mail link. This is especially useful in retaining emails you don’t need now but shouldn’t delete, like parent communications.

Deleting an email truly deletes it, even if it’s labeled. You will not be able to retrieve it.