Using+Google+Calendar

Tips for using Google Calendar
As part of your gmail bcacs accounts, you have a Calendar. The link is in the upper left of the inbox page. Clicking on the link opens the Calendar in a new tab or page. Firefox works better with your account.

Some schools are developing school calendars and sharing it with the staff. You should see your Calendars under Calendars on the left hand page under the graphic of this month’s calendar. Make sure there’s a check mark next to the calendars you want to see. Each Calendar has a color. The down arrow next to the calendar allows you to change the color.

On the calendar, today’s date is in tan to make it easy to see. You can choose day, week, month, or 4 days views or a daily agenda.

To add an event to your calendar: • Click on the day & time you want to add the event. • A window pops up with that date and time and a What box to enter the event title. • Under Which Calendar, make sure you pick the appropriate calendar from the drop down menu. You don’t want to add your personal information in a shared calendar, for example. • Click Create Event or edit event details • Edit event details brings up a bigger window and lets you change times, put in a location and add a description. It also lets you make it all day or set up a repeating event. You can add a reminder to email yourself or have a window on your computer pop up (computer has to be on and logged into your account). When you’re done, click Save in the upper left of that window.

Each event is a link. To see more about an event, click on the link.

To add a new Calendar: You always have your own calendar and any shared calendars listed under My Calendars. To add a new calendar, click on the Add button above “My Calendars”. You could create a calendar for family, school clubs, your classes—anything that would be useful to you. And you can share the calendar with selected people or make it public. Unless it’s public, for another person to see your calendar, they need a free Google account or a gmail bcacs.org account. • Click on the Add and choose Create a New Calendar • Name it, describe it and give it a location (Battle Creek, for example) and make sure you pick your time zone. • Under Share with specific people-- if you want it shared—enter the person’s email address and choose what you want them to be able to do under Permission Settings. • At the bottom of the page, click on Create Calendar

Managing Calendars: Click on the little blue link under your list of calendars to manage your calendars. You can delete a calendar or change sharing options or set up notifications on any of your calendars from this window. • The General Tab lets you set formats and views. • The Calendars Tab lets you add, delete and hide calendars and edit sharing settings and set notifications. • The Mobile Tab lets you set up information for your cell phone. To return to your calendars, click on the Back to Calendar link at the bottom left.

Help: In the upper right hand of your Calendar page is a Help link for additional information.